Get out the Vote (GOTV) in your Clinic!

1. Put up a poster in your clinic    

2. Share a picture of you and your poster on facebook to enter the contest! (Click here to enter or see form below)

 RxDemocracy's Get out the Vote in your Clinic! Photo Contest is a nonpartisan partnership with AIGA's Design for Democracy program. To see other AIGA Get Out the Vote posters, visit http://www.aiga.org/get-out-the-vote/ — select and print your favorite and post it publicly today!

Photo Contest Official Rules

Summary -

Review the Official Rules below to learn more details about:

• Eligibility
• How to Participate and submit a photograph
• Eligible Entries
• Submission Period: October 26th through November 5th, 2012
• Prize
• Judging Process
• Terms and Conditions; Consent; Privacy Policy

Theme

The theme of the 2012  RxDemocracy photo contest is “Get out the Vote in your Clinic!”  The RxDemocracy team worked in seven states this year to help healthcare and civic partners on-the-ground run nonpartisan voter registration drives.

TO SUBMIT A PHOTO

Submission of a photo constitutes the entrant's full and unconditional agreement to and acceptance of these Official Rules. The RxDemocracy 2012 Get out the Vote in your Clinic Photo Contest (Contest) submission period commences on October 26th and ends at 6:00 pm EDT on November 5, 2012. The contest is sponsored and conducted by RxDemocracy, an project of the National Physicians Alliance (NPA). NPA is headquartered at 888 16th St. NW, Suite 800, PMB 835, Washington, DC 20006. The Contest is run in partnership with AIGA Design for Democracy. To see other AIGA Design for Democracy Get Out the Vote posters, visit http://www.aiga.org/get-out-the-vote/—select and print your favorite and post it publicly.

(1) Eligibility:

This contest is open to clinicians, health professional students and the general public. Employees, officers, Board members, contractors, and consultants of the National Physicians Alliance, and their immediate family members, are eligible to participate in the contest. "Immediate family members" means spouse, parents, step-parents, legal guardians, children, step-children, siblings and step-siblings, and each of their respective spouses.

(2) How to Participate:

Submit a photograph that includes you (the participant) and an official, unaltered, nonpartisan poster produced by RxDemocracy or its partner, the AIGA Design for Democracy program. Participants who are not clinicians or health professional students must submit a photograph that includes the participant, an official, nonpartisan, unaltered poster, and a clinician or health professional student.  Consider how the image will help inspire and engage more clinicians, health professionals, and the general public about RxDemocracy and the goal of supporting civic and voter participation. The photo should be dynamic, action oriented, and should effectively communicate its message to the general public in a memorable and creative way. All entries must include a caption or tag line that includes the words "RxDemocracy" and identifies the name of the entrant. All entries must include the name of the healthcare institution with which the participant and/or clinician in the photo is affiliated. [The name of the healthcare institution is included for identification purposes and does not imply institutional endorsement of RxDemocracy or related voter engagement activities.]

Contestants can submit up to three photos.  You may submit your photo digitally, anytime between October 26th and November 5th, 2012 by uploading them on the RxDemocracy Photo Contest website page or Facebook page, along with a description. 

Eligible Entries:

To be eligible for consideration in the Contest, entries must be received by RxDemocracy no later than 6:00 PM EDT on November 5, 2012, and must meet the following eligibility criteria:

• By submitting a photo, entrant warrants that he/she is the sole author and copyright owner of the photo or has permission (via license or otherwise) to use or incorporate those photo elements authored or owned by third parties.
• Photos must include the RxDemocracy logo and poster
• Photos must include a clinician who supports RxDemocracy's nonpartisan mission to increase civic participation, particularly among communities who tend to experience health and civic disparities.   
• Photos may not have been entered into any other contest or won any other award.
• Use of images and other works in the public domain may be incorporated into entries. However, materials that infringe on the rights of any third party may not be used unless consent has been obtained.
• Photos must not contain brand names or trademarks except those related to RxDemocracy or RxDemocracy's official healthcare or civic partners.
• Photos must not contain material that is partisan, inappropriate, indecent, obscene, hateful, defamatory, or that includes any protected health information.
• Photos must not contain material that promotes bigotry, racism, hatred or harm against any group or individual or promotes discrimination based on age, disability, gender, nationality, race, religion, or sexual orientation.
• Photos must not contain material that is partisan, or that is unlawful, in violation of or contrary to the laws or regulations in any state.

Receipt of submissions will be acknowledged, but photos will not be returned. RxDemocracy and the NPA is not responsible for late, lost, delayed, damaged, misdirected, incomplete, illegible, or unintelligible entries. The purpose of this contest is to encourage the creation and submission of photos that educate the general public on the importance of RxDemocracy’s work and the opportunities that exist to promote civic and voter participation within healthcare settings in the United States.

By submitting a photo to this contest, each participant automatically confers on RxDemocracy and the NPA an irrevocable, nonexclusive and unrestricted license to use the photo for purposes consistent with the agency's national service mission. This includes the right to copy, reproduce, display, or distribute the photo, and to make derivative works based upon the photo or a substantial portion of it without attribution or prior permission. Other than the authority to RxDemocracy and the NPA, as set out in this paragraph, entrants retain ownership rights of their photos.

 (3) Judging Process:

After submission, all photos will be reviewed to ensure that they meet the criteria specified under Eligible Entries above.  Photos that pass this general screening process will be available for public viewing.  Please note that it may take up to 48 hours after submission for a photo to appear online for public viewing.

Entries will then be voted on by the general public who will determine the finalists. For public votes, there may be only one vote per person, per active email address.  Individual online votes that are either fraudulently generated or duplicated, or associated with inactive or "dummy" e-mail addresses, are subject to disqualification. The online voting period ends at 9:00 pm EDT on November 5, 2012. 

A panel of judges consisting of RxDemocracy volunteers, NPA board members and staff will then review the photo submissions of finalists, including the number of votes each submission receives, and then select the first place and runner-up winner.

Judges will base their selection of photo entrants on the following criteria:

1. Overall Impact (educational, inspirational, persuasive)
2. Creativity
3. Composition or Technical Quality
4. Memorable Content and Delivery
5. Expression of RxDemocracy’s Mission

4) Prizes:

No monetary prize or reward is offered in this contest. The first place and runner-up winners will be recognized on websites and in other media and promotional materials produced by RxDemocracy, the NPA, and/or RxDemocracy coalition partners.

By submitting a photo to this contest, each participant and contest winner automatically confers on RxDemocracy and the NPA an irrevocable, nonexclusive and unrestricted license to use the photo for purposes consistent with the agency's national service mission. This includes the right to copy, reproduce, display, or distribute the photo, and to make derivative works based upon the photo or a substantial portion of it without attribution or prior permission. Other than the authority to RxDemocracy and the NPA, as set out in this paragraph, entrants retain ownership rights of their photos.

Companies or organizations awarding prizes shall have no role, responsibility, or liability in sponsoring or administering the Photo Contest. Companies or organizations awarding prizes are allowed and encouraged to publicize the contest.

RxDemocracy and the NPA reserve the right to disqualify and remove any entry which is deemed, in the judging panel's discretion, inappropriate, offensive, defamatory, or demeaning to RxDemocracy’s, NPA’s or any other party's reputation or goodwill. Winners will be notified by e-mail, express mail and/or phone and shall be required to complete an affidavit or declaration of eligibility/liability release and, except where prohibited, a publicity release and such other documents as may be required by RxDemocracy and the NPA to protect its right to use the winning entry. Required documents must be signed and received within 3 days of the date printed on the prize notification. Failure to comply or return of any prize notification as undeliverable may result in forfeiture of prize and selection of the next highest score entrant as the winner. RxDemocracy or companies awarding prizes are not responsible for and shall not be liable for late, lost, misdirected, or unsuccessful efforts to notify winners.

Accepting the prize constitutes RxDemocracy’s, companies awarding prizes and NPA’s permission to use winner's name, hometown (including state), institutional and/or organizational affiliation, and/or likeness for identification and promotional purposes, without compensation.

(5) General Terms and Conditions:

By participating, entrants agree that RxDemocracy, companies awarding prizes, and the NPA and their respective agents are not responsible or liable for, and shall be released and held harmless from: (i) telephone, electronic, hardware or software program, network, Internet, or computer malfunctions, failures, or difficulties of any kind; (ii) any condition caused by events beyond the control of RxDemocracy or NPA that may cause the Contest to be disrupted or corrupted; (iii) any printing or typographical errors in any materials associated with the Contest; (iv) any and all losses, damages, rights, claims and actions of any kind in connection with or resulting from participation in the Contest, including claims based on publicity rights, defamation, or invasion of privacy. RxDemocracy and the NPA reserve the right, in its sole discretion, to cancel, terminate, modify, extend, or suspend the Contest should (in its sole discretion) computer virus, bugs, non-authorized human intervention, fraud, or other causes beyond its control corrupt or affect the administration, security, fairness, or proper conduct of the Contest. In such case, judges will select the winners from all eligible entries received prior to and/or after (if appropriate) the action taken by RxDemocracy and the NPA. RxDemocracy and the NPA reserve the right, at its sole discretion, to disqualify any individual it determines to be tampering with the submission process or the operation of the Contest, RxDemocracy or NPA’s websites.

 (7) Consent:

Winning participants must declare that they have written consent from people featured or identifiable in their photo. All finalists will need to present written consent declaration forms and a submission form to RxDemocracy upon notification that they have been selected as finalists or winners.

(8) Privacy Policy:

Please contact the NPA regarding its privacy policy related to use of all material entered and/or submitted for this Contest or otherwise collected by NPA , except as otherwise provided in these Official Rules.

888 16th St. NW, Suite 800, PMB 835, Washington, DC 20006

Phone: 202-420-7896

Email: npa@npalliance.org